Job Announcement ACCOUNTING TECH 1 Read the full announcement here: https://www.coosbayor.gov/Home/Components/JobPosts/Job/85/107 The City of Coos Bay is soliciting applications for the position of Accounting Tech I. To apply for the position, interested parties should submit a city application, resume, and letter of interest to the HR Office or by email [email protected]. City applications are available from the Finance Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by email at [email protected] or on the City’s website at https://www.coosbayor.gov/government/job-openings. Type: Full Time Salary/Pay Rate: $4076 - $5084/month DOQ Deadline to Apply: 04/05/2024 5 p.m. GENERAL STATEMENT OF DUTIES: Performs moderately complex work involving the application of bookkeeping and accounting principles in the maintenance of manual and computerized financial records. The primary duties of this position are (1) counter and telephone reception; (2) preparing all outgoing mail; (3) issuing checks for Accounts Payable and reviewing final payment packets; (4) preparing and compiling journal entries for entry into General Ledger module; (5) monthly reconciliation of Accounts Receivable modules to General Ledger; and (6) maintaining parking database and overseeing collections monthly. Other duties are coordinating and responding to public records requests and processing calculation of sewer credit requests. Incumbents in this position will be cross-trained to perform in backup capacity as necessary for specific clerk and accounting functions, including preparing and processing accounts payable for check runs, maintaining purchase order system, processing invoices and entry into the Fixed Asset module, and maintaining Accounts Receivable database. This position is required to perform related work as needed. SUPERVISION RECEIVED: Works under the supervision of the Finance Director who reviews work for accuracy and conformance with established procedures. SUPERVISION EXERCISED: Supervision of others is not a responsibility of an employee in this class. TYPICAL EXAMPLES OF WORK: An employee in this classification may perform any of the following duties. However, these examples do not include all the specific tasks which an employee may be expected to perform. Serves as a receptionist and cashier, takes payments, and makes change. Answers a variety of questions from the public, as well as other city personnel. Responsible for cash drawer security. Responsible for outgoing mail. Responsible for reconciling monies from library, visitor information center, and RV collections. Responsible for entering ACH cash receipts received such as tax collections, water board collections, franchise fees, etc. Receipts various city revenues such as license payments, parking citations, court fines, rental fees, transient taxes, moorage and other accounts receivable. Answers varied questions concerning these billings. Prints Accounts Payable Checks and reviews final check payment packets for accuracy. Prepares recurring journal entries, such as credit card allocation, copy machine allocation, postage allocation, and interest allocation. Updates Parking Database as citation fees received, prepares correspondence for non- payment and assessment of late fee, and compiles unpaid citations for review/ submission to collections. Reviews and verifies expense entries at month-end; prepares journal entries as needed to properly record financial activities. Performs a variety of clerical duties related to accounting. Prepares journals, ledgers, and other accounting records. Prepares statements, invoices and routine reports, verifies records. Assists with audit preparation. Records and labels financial records for retention, assigning destruction dates per the Oregon State Archives City General Records Retention Schedule. Incumbents are cross-trained to provide back-up support for other accounting positions. Serves with other staff to perform other duties as required. Presents to staff and the public a professional and courteous behavior that advocates good morale. Practices work place safety following the City’s policies and procedures. Hiring Process: Applicants must complete and submit the required City application packet by 5 p.m. on Friday, April 5, as specified in this job announcement. All applicants will be notified of the final status of their application via email. Application Acceptance Period: ................................ March 21st – April 5th First Review of Applications: .....................................April 8th – April 9th First Interviews with Selected Candidates: ............... April 10th – April 12th Second Interviews as Needed ……….…………………….…. Week of April 15th Earliest Offer of Employment: ..................................April 17th, 2024 Projected Start Date: ...............................................May 1st, 2024 Note: The City reserves the right to conduct additional interviews, and this may affect the projected date for offer of employment.